- Form 50 Certificate of Representation
Instructions for Form 50 Certificate of Representation
e-Filers are required to submit their notarized application and fee via eFlex using the Chief Magistrate’s Office eFlex filing location. If you are not an e-filer, you can mail or drop off in person, the original notarized application to: The Chief Magistrate’s Office, 5 East Pine Street, Georgetown, DE 19947, along with a check or money order for $20.00 made payable to the State of Delaware. Credit cards (Visa, Mastercard or Discover) are accepted as form of payment with the application. When payment is by credit card, the Form 50 Credit Card Processing form needs to be completed and filed with the application.
Effective Thursday, December 15, 2021:
The Justice of the Peace Court will implement new procedures and a new requirement for filing a Certificate of Representation for an Artificial Entity or Public Body, more commonly known as the Form 50.
- Form 50 applications and payments submitted by email will not be accepted.
- The notarial requirement has been reinstated. All Form 50 applications must be notarized.
- If you are an e-Filer you are required to submit your Form 50 via eFlex to the Chief Magistrate’s office. Watch Video Module 4a on the eFlex Training Site for detailed instructions.
- For those not required to e-File their Form 50s, forms will continue to be accepted via mail and in-person at the Chief Magistrate’s office, 5 East Pine Street, Georgetown, DE 19947, Monday through Friday. The office is closed for lunch from 12:00-1:00 p.m. Please call prior to your in-person visit to verify availability.
- e-Filers will receive their processed Form 50 via eFlex. All other filers will receive their processed Form 50 via email to the email address listed on the form.
- Updated forms and information can be found on the forms page (search for CF50).
Note: The application is now a separate form from the instruction page (now form No. 50I). When filing a case with the court, only attached the application (not the instructions).
- Information on becoming an e-Filer in the Justice of the Peace Court can be found on the eFiling page.
- Form 50 Questions & Answers
- Supreme Court Rule 57 - Court appearance of Artificial Entities (such as corporations) and Public Bodies in the Justice of the Peace Court without an attorney.
What does Supreme Court Rule 57 do?
Rule 57 allows artificial entities or public bodies to file or defend a case and to appear in Justice of the Peace Court without being represented by a duly licensed Delaware attorney. For all purposes related to that representation, the representative is given a temporary and limited right to appear in JP Court for the entity.
How do I know if I am an artificial entity or public body and can appear in the Justice of the Peace Court without an attorney under Rule 57?
Under Supreme Court Rule 57, an artificial entity means any corporation incorporated in Delaware or doing business in Delaware pursuant to the provisions of 8 Del.C. §371 or the exceptions thereto contained in 8 Del. C. §373, any limited liability company defined under the provisions of 6 Del. C. §18-101, any partnership or limited partnership as defined in 6 Del. C.§15-101(11) et seq., any trust as defined in 12 Del. C. §3501 et seq., any estate as defined in 12 Del. C. §1501 et seq., or other entity which has filed a certificate in the office of the Prothonotary in the County in which it does business designating a tradename or title pursuant to 6 Del. C. §3101. Public body means any regulatory, administrative, executive, or legislative body of the State or of any political subdivision of the State, including, but not limited to, any board, bureau, commission, department, division, district, agency, authority, or any municipal or county government. IF YOUR ORGANIZATION DOES NOT FALL UNDER ONE OF THESE CATEGORIES, YOU MAY NOT TAKE ADVANTAGE OF RULE 57 PROVISIONS. For example, if Joe Jones if a sole proprietor doing business as "Joe Jones Restaurant", Joe Jones must appear himself (or have an attorney represent him) in Justice of the Peace court cases unless he either establishes a corporation, partnership, limited liability company, and/or registers his tradename in the office of the Prothonotary at the Superior Court of the county in which his business is located, and then files a Form 50 along with the annual fee, in the Chief Magistrate's office.
How can artificial entities or public bodies take advantage of Rule 57?
MOST IMPORTANTLY, J.P. CIV. FORM NO. 50 MUST BE COMPLETED, NOTARIZED AND FORWARDED TO THE CHIEF MAGISTRATE, 5 EAST PINE STREET, GEORGETOWN, DELAWARE 19947, ALONG WITH THE $20.00 ANNUAL REGISTRATION FEE. EFILERS ARE REQUIRED TO SUBMIT THEIR NOTARIZED APPLICATION VIA EFILING TO THE CHIEF MAGISTRATE’S OFFICE EFILING LOCATION. The certificate must be signed by an officer of the artificial entity or public body (the definition of “officer” for Rule 57 is explained below) and the representative (see below), in the presence of a notary public. A $20.00 annual registration fee must be sent with the original original Form 50 to the Chief Magistrate’s office. A check or money order must be made payable to the State of Delaware. Credit cards (Visa, Mastercard or Discover) are accepted as form of payment with the application. Please call prior to any in-person visit to verify availability. (302-856-5871) PLEASE BE SURE TO KEEP A COPY OF THE COMPLETED FORM 50 FOR YOUR RECORDS, and a clocked in copy with you every time you are in Court.
Does Rule 57 allow an entity to appear without an attorney in all Delaware Courts?
NO. Provisions of Supreme Court Rule 57 only allow an artificial entity to appear without representation by an attorney in the Justice of the Peace Court. If a case is appealed to the Court of Common Pleas, artificial entities must be represented by an attorney in that court and other Delaware courts.
Who can sign the Form 50 certifying the named representative for the artificial entity?
The form 50 must be signed by an officer of the artificial entity or public body. To sign as an officer under Rule 57, a person must be one of the following: the chief executive; operating, financial, legal or accounting officer of an artificial entity or public body; chair of the governing board, president, treasurer, secretary, vice-president, vice-chair, assistant secretary, assistant treasurer, superintendent, or other person who performs a major policy making function for the artificial entity or public body; trustee of a trust; executor or administrator of an estate; general partner of a limited or general partnership; manager of member of a limited liability company; or any other individual designated as an officer by the artificial entity or public body. By signing the form, the officer in lieu of any notarial obligation, is affirming under penalty of perjury and/or termination of representation privileges that the named representative has not been disbarred from, or is not currently under suspension or probation with respect to the practice of law in any State or jurisdiction within the United States; has not been convicted of a felony or crime involving dishonesty or false statement in the ten year period prior to the appearance of the respective in the Court; has not been determined to have engaged in the unauthorized practice of law in this or any other jurisdiction; has not had any prior certification revoked by the Chief Magistrate; and that it is not an employee's primary duty to prosecute or defend Justice of the Peace Court civil actions. The officer who signed the form has the continuing responsibility to notify the Chief Magistrate's office and the Justice of the Peace Court in which the artificial entity or public body has a case pending of any material change and circumstances affecting the certificate. This notification must occur within a reasonable time and at least one week prior to any appearance in a Justice of the Peace Court of the officer or employee involved.
Who can serve as a representative for an artificial entity or public body?
An officer as defined in Rule 57 may serve as a representative of an artificial entity or public body. In addition, a full-time employee who has experience in the operations of the artificial entity or public body and has knowledge of the necessary facts and law relevant to the case before the Justice of the Peace Court, a uniformed officer bringing action on behalf of a public entity to recover a civil penalty pursuant to 21 Del. C. §4101, §4802, or any subsequent civil penalty enacted by the legislature over which the Justice of the Peace Court is granted jurisdiction, or a manager who is responsible for the management of the property at issue in a case before the JP Court may also represent the entity or public body. A separate form must be filed for each representative.
How often does the Form 50 certificate need to be filed?
Form 50 certificates must renewed annually by filing a new Form 50, along with the $20.00 fee, with the Chief Magistrate's office on or before January 15th of each year. To be considered a renewal for the next year, the new Form 50 cannot be filed with the Chief Magistrate's office before December 15th (one month prior to the January 15th date). Certifications accepted on or after December 15th of each year are valid for the remainder of the certification term and also serve as renewal for the one year period following January 14th, unless terminated or revoked. The Chief Magistrate may revoke a certification at the Chief Magistrate's discretion, upon review of a certificate or upon recommendation of a Justice of the Peace. The ability of a non-lawyer to represent an artificial entity or public body in the Justice of the Peace Court ifs a privilege, not a right . Certificates containing false or fraudulent information shall be forwarded by the Chief Magistrate to the Department of Justice for prosecution or other action and to the Board on the Unauthorized Practice of Law, and representatives and officer signing the Form 50 may be sanctioned under JP Rules for inappropriate actions.
What should an artificial entity do if the named representative leaves?
When an officer or employee who has been certified to represent an artificial entity or public body leaves the employ of that entity, the entity must notify the Justice of the Peace Court in which an action is pending and the Chief Magistrate's office in writing immediately upon the termination of the officer or employee.